CPGRAM (Centralized Public Grievance Redress and Monitoring) is a government platform designed to manage public grievances efficiently. The system leverages conversational AI to process complaints submitted through WhatsApp, Physical letters, Chatbots, Mobile and Web forms, dealing with both structured and unstructured actionable records.
Problem: Challenges in grievance management
Before implementing AI-powered systems, public grievance teams relied on manual workflows to handle complaints from multiple channels. Citizens submitted messages in inconsistent formats, making it difficult to identify key details such as complaint type, location, and urgency.
Manual categorization and assignment slow response times. Tracking resolution across departments was cumbersome, and recurring issues were hard to identify due to limited visibility.
As grievance volumes grew, these inefficiencies resulted in delayed responses, unresolved complaints, and reduced public trust, highlighting the need for government workflow automation.
The Solution: AI agentic grievance processing engine for government workflow automation
CPGRAM partnered with GoML to build a modular, AI agentic system that automates the end-to-end grievance lifecycle, from intake to resolution tracking. The solution is designed to:
- Convert unstructured complaints into structured, actionable records
- Categorize grievances and assign them automatically to the right department
- Track resolution progress with explainable AI outputs
- Scale seamlessly with a serverless architecture capable of handling 100+ crore users and 10+ lakh grievances annually
- Enable future integrations with Open API standards for platforms like UMANG, NGOs, and research bodies
1. Unstructured text parsing engine
Large language models process incoming messages from SMS, WhatsApp, email, and web forms. The parsing engine transforms free-form text into structured grievance records—the foundation of government workflow automation.
2. Complaint categorization and assignment
Parsed grievances are categorized by complaint type, urgency, and location. The system automatically assigns them to the relevant department, ensuring faster and more accurate resolution.
3. Resolution tracking module
Once assigned, grievances are tracked throughout their lifecycle. Status updates, actions taken, and deadlines are automatically logged, creating an auditable, end-to-end record that reinforces government workflow automation.
4. Conversational AI layer
Citizens and staff can interact with the system for updates and clarifications. The AI explains categorization, assignment logic, and escalations, enhancing transparency and trust.
Example Interaction:
- Citizen: “Hello, I want to report frequent water supply issues in Sector 12, Delhi.”
- AI Action: Parses the message, categorizes it as a “Public Utilities” complaint, assigns it to the municipal department, and generates a tracking ID.
5. Testing and validation suite
Robust testing pipelines validate parsing accuracy, categorization, assignment, and tracking. Both synthetic and real-world scenarios ensure reliability across diverse grievance formats, supporting scalable government workflow automation.
Impact of the AI grievance management engine
- 95% accuracy in parsing citizen grievances across multiple channels
- 92% success rate in correct department assignment
- Significant reduction in manual effort
About
Before agentic AI vs after agentic AI
“With CPGRAM’s AI agentic system, grievance management became faster, more reliable, and fully transparent. Government workflow automation ensures timely handling of citizen complaints while reducing manual workload.” - Prashanna Rao, Head of Engineering, GoML
Lessons for government platforms
Common pitfalls to avoid:
- Relying on manual intake and assignment
- Treating grievance management as purely administrative
- Deploying AI without explainability or operational monitoring
Tips for product and engineering teams:
- Begin with a focused proof of concept covering parsing, categorization, and tracking
- Use tested frameworks to accelerate delivery without compromising reliability
- Ensure AI agents are explainable, action-oriented, and production-ready
- Plan for Open API integration to allow external platforms like UMANG, NGOs, and research bodies to leverage grievance data
Ready to modernize grievance management?
If you’re exploring government workflow automation and want to implement AI-driven grievance handling, GoML can help you design and deploy a system that scales across departments and channels.
