Plumbata is a construction technology company building intelligent contract management software for field labor management and contract negotiation. With experience on large infrastructure programs such as the 2.3 billion dollar Ottawa LRT system, the team understands how costly errors emerge from poor visibility into union contracts.
Problem: contract complexity limits scalable contract management software adoption
Construction firms depend on union agreements that exceed 600 pages and vary by trade, region, and local. These documents define labor rates, overtime rules, and shift premiums that directly impact project costs.
Before adopting an AI-driven contract management software approach, Plumbata’s clients manually parsed agreements to extract rates and rules. This process consumed days of effort, limited scalability, and increased financial risk. Contractors frequently marked up base union rates by 20 to 30 percent, exploiting gaps in contract visibility.
As demand for Plumbata’s services grew, manual workflows no longer supported reliable or scalable contract management.
Solution: AI-powered contract management software
GoML designed and delivered an MVP contract management software platform using GoML’s agentic AI boilerplate. The platform automates document ingestion, data extraction, rule interpretation, and calculation across diverse union agreement formats.
This contract management software converts unstructured PDFs into structured, validated contract data that supports real-time negotiation and labor planning decisions.
Document processing within the contract management software
The platform ingests text-based and OCR-required PDFs. It extracts 28 predefined features from multi-local union agreements using LLM-powered document intelligence.
The contract management software identifies rates, effective periods, overtime thresholds, and shift-based rules with high accuracy.
Rule-based calculations inside the contract management software
A built-in rule engine applies time-based and conditional logic to extracted contract data. This includes overtime calculations, premium shifts, and regional adjustments.
Rules are subscription-based and defined by Plumbata, ensuring consistent application across all contracts.
Standardized outputs and user interface
The contract management software normalizes extracted data into a standardized schema across unions and regions.
A React-based interface allows users to upload agreements, review extracted terms, and validate outputs during the MVP stage.
Secure data storage and management
The contract management software stores agreements, extracted rates, and rules in PostgreSQL. Source documents are retained in Amazon S3 for traceability and audit support.
Metadata includes union locals, geographic coverage, and effective dates.
Quality assurance and validation
The platform includes multi-stage validation workflows. These include manual comparison during development, rule consistency checks, confidence scoring, and automated flagging of ambiguous clauses.
This validation layer strengthens trust in the contract management software outputs.
API-driven contract management software integration
RESTful APIs support document upload, contract data retrieval, rate queries, rule application, and bulk processing. The APIs are designed to integrate with Plumbata’s existing field labor systems.
Impact
- 75% reduction in manual contract review time
- 65% improvement in accuracy of rate and rule interpretation
- 60% faster negotiation preparation using structured contract data
- 3× scalability improvement
About
Before and after Gen AI
“With Plumbata’s contract management software, we transformed complex union agreements into reliable, real-time contract intelligence.”
Prashanna Rao, Head of Engineering, GoML
Key takeaways for construction firms
Common challenges
- Manual contract workflows do not scale
- Inconsistent interpretation increases cost risk
- Lack of structured data slows negotiations
Practical guidance
- Adopt AI-powered contract management software
- Automate rule application at execution level
- Design systems with validation and auditability
Ready to modernize contract operations?
Partner with GoML to accelerate the development of production-ready AI systems with AI Matic.
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